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Many companies will suffer the legal and financial effects of failing to manage the privately-owned cars of employees being driven for business – increasingly referred to as ‘grey fleet’ - if they are not managed to the same standards as other company cars. They can also expose their employees to health and safety breaches, further increasing their vulnerability.

Any employee of a company that uses a privately owned or hired vehicle for business use is part of a company’s grey fleet. It’s estimated that more than half of all public sector miles are ‘grey fleet’ journeys.

The need for employers to demonstrate their duty of care is underpinned by the Corporate Manslaughter and Corporate Homicide Act (2007) as is conforming to the pre-existing Health & Safety At Work Act and Management of Health and Safety at Work Regulations.

If a privately-owned car being driven for business is involved in a road crash, the driver and the company could face a police investigation. The company could also be questioned about their at-work driving management policies and procedures.

In response to this, IAM Drive & Survive has developed Grey Track, an online programme to help companies manage the risks of their grey fleet drivers. It has been developed to help employers comply with both duty of care for drivers and health and safety obligations.

This is achieved through recording personal driver information and details about the vehicles being used for business miles. This new online programme offers businesses a simple and cost effective solution to help manage their ‘grey fleet’.

Additional Grey Track benefits include:

• Reduction in driving related incidents
• Reduction in driver vulnerability
• Reduced stress
• Promotion of a more professional approach to passenger safety
• Demonstration of a commitment to road safety
• Increased driver and passenger safety
• Support of a company’s Corporate Social Responsibility and image and reputation
• Reduction in paper work and organisational administration

Features of Grey Track include:

• A fully audited, managed process
• IAM Drive & Survive manage the data securely, limiting the risk of confidential information being misplaced
• Increase in driver responsibility through self administration
• Company policies can guide drivers on what they should do and when
• Web enabled 24/7 access – a system that works with you, for you
• Administrator rights to review progress / non compliancy to help track progress
• Reporting function to aid the process
• More cost effective than employing someone to manage this process, which would otherwise be open to human error
• Request for staff information comes from a recognised external body that complies with Data Protection regulations
• Information is used purely for the purpose of the client’s needs, no data is shared
• Onus is on the drivers and can be acted upon quickly where there is non compliance

About the system

Grey Track enables employers to effectively manage this difficult to monitor fleet sector. Grey Track records important personal driver information and details about the vehicle they are using for business miles. This includes:

• Type of vehicle
• Age of vehicle
• Miles driven
• Vehicle business insurance
• Vehicle MOT
• Vehicle registration
• Points on licence
• Driver health – eg eyesight checks

This information can be further complemented through an overall Driver Risk Management (DRM) programme, which provides support to develop the driving skills of a business driver.

For more details about our Grey Track programmes, or any of the products in our full range of driver assessment and learning programmes, including our CPC courses, call 0870 120 2910 or send us your enquiry by clicking HERE

Why choose IAM Drive & Survive?

The IAM Drive & Survive is a leading commercial driver risk management provider and part of the IAM (Institute of Advanced Motorists), a leading road safety charity with the sole aim of improving road safety for all. IAM Drive & Survive is here to work with you to reduce incidents, minimise costs and look after your drivers.

By adopting a risk management programme with IAM Drive & Survive, we can help you take the necessary steps to comply with your duty of care towards your drivers, adhere to the latest health and safety legislation and help reduce your vehicle-related costs.

We have a range of products available to help give you and employees who drive on behalf of your organisation the skills and tools they need to do their jobs safely, effectively and efficiently.

We also offer a full driver risk management service tailored to your specific needs and have developed a clear, cost-effective three step process.

1. Fully assess your occupational driver risk in the following ways:

• review/develop your driving at work policy
• assess the individual risk for each driver
• validate each driver’s licence
• help you manage your ‘grey fleet’ (any driver using privately owned or hired vehicle for business)

2. Identify areas for development

Through a comprehensive suite of driver training tools, from online driver assessment, e-learning modules, seminar training to practical on-road accompanied training with professional advanced driving instructors, IAM Drive & Survive can tailor individual solutions for each of your drivers needs.

3. Deliver tailored development plans

To find out more about how the IAM can help you and people who drive on behalf of your organisation, or to arrange a free audit of your driving at work policy and procedures please contact us, we’d be delighted to help. To find out more contact the team on 0870 120 2910 or email us on This e-mail address is being protected from spambots. You need JavaScript enabled to view it